How To Be More Productive: 11 Motivating Strategies

Do you want to be more productive and motivated?

That’s great. I’ll show you exactly how to do it.

No fluff, no filler – just straight-up tactics that work.

By the end of this article, you’ll have a blueprint for increasing your productivity and getting things done.

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Being Productive Meaning

Being productive isn’t about checking off a million little tasks or feeling busy all day. It’s about moving the needle on what matters. It ruthlessly prioritizes high-impact activities that drive real results in your business or life.

Productive people don’t waste time on feel-good bull or low-value busy work. They zero in on the critical few actions that create massive leverage. They’re not interested in looking busy but obsessed with generating tangible outcomes.

True productivity is about maximizing your output per hour on the stuff that moves the needle. It’s about having the discipline to say “no” to the 99% of crap that doesn’t matter, so you can go all-in on the 1% that does.

But here’s the kicker: being productive isn’t a one-time thing. It’s about consistently performing at a high level, day in and day out. It’s building systems and habits that allow you to sustain peak performance over the long haul.

Remember, you can be busy as hell and still get nowhere. Real productivity is about results, not activity. So stop confusing motion with progress and start focusing on what actually drives your success forward.

Motivation Defined

Motivation isn’t some fluffy, feel-good concept. It’s the fire in your gut that makes you get off your ass and do the work when everyone else is making excuses. It’s what separates the winners from the whiners.

Real motivation comes from a deep-seated hunger – a burning desire to prove something to yourself or the world. It’s not about temporary highs or inspirational quotes. It’s about having a compelling purpose and being willing to endure pain, sacrifice comfort, and push through every obstacle to achieve it. But here’s the kicker: motivation alone isn’t enough.

You need to pair it with ruthless discipline and consistent action. Motivation might get you started, but discipline keeps you going when the initial excitement wears off. Remember, your competition isn’t just sitting around waiting for motivation to strike.

They’re out there grinding every day, motivated or not. So, if you want to win, you need to tap into that primal drive within you and channel it into relentless action. Don’t wait to feel motivated. Create a system that forces you to act regardless of your feelings.

That’s how you build an unstoppable momentum that crushes your goals and leaves your competition in the dust.

For more insights on harnessing motivation and building unstoppable momentum, check out Alex Hormozi’s book 100M Offers.

Optimize Your Energy Levels Through Proper Nutrition and Exercise

Listen up. Your body is a machine. And like any machine, it needs the right fuel and maintenance to perform at its peak. If you’re shoving garbage into your body and sitting on your ass all day, don’t be surprised when your productivity tanks.

First, let’s talk about nutrition. You need to be strategic about what you put in your body. 

Here’s the deal:

• Balanced macronutrients are key. Get a good mix of complex carbs, lean protein, and healthy fats at each meal. This gives you sustained energy throughout the day.
• Time your meals right. Eat a solid meal 2-3 hours before any intense work sessions. If you’re in a rush, grab a quick snack with both carbs and protein 30-60 minutes before.
• Stay hydrated. Even mild dehydration can zap your focus and energy. Keep that water bottle filled.

Now, onto exercise. I don’t care if you hate the gym – find a way to move your body every day. It’s non-negotiable. Regular exercise boosts your energy, improves your mood, and sharpens your mind. 

Here’s how to make it happen:

• Aim for 150 minutes of moderate activity per week. Break it up however you need to.
• Mix in some strength training. Building muscle helps regulate your metabolism and energy levels.
• Schedule your workouts like you would any other important meeting. Make it a priority.

Remember, your energy is the foundation of your productivity. Optimize it, and everything else becomes easier.

Learn to Delegate and Outsource Non-Essential Tasks

Here’s a hard truth: You can’t do it all. And it would be best if you didn’t try to. Your time is valuable. Every minute you spend on low-value tasks is a minute you’re not spending on the big-picture stuff that really moves the needle.

Start by doing a time audit. Track everything you do for a week. I mean everything. At the end of the week, look at where your time went. I guarantee you’ll find tasks that:

1. Don’t actually need to be done
2. Could be done by someone else
3. Could be automated

Delegate tasks that require your specific skills but don’t require them. If you have a team, use them. If you’re solo, consider hiring a virtual assistant or using freelance platforms like Upwork or Fiverr.

For repetitive tasks, look into automation tools. These days, there are apps and software for almost everything. Use them.

The goal here is to free up your time and mental energy for the high-level tasks that only you can do. The stuff that really drives your business or career forward. That’s where your focus needs to be.

Overcoming Common Productivity Roadblocks

Let’s tackle the big productivity killers head-on:

1. Procrastination: We all do it. The key is to make starting easier than not starting. Use the two-minute rule – if a task takes less than two minutes, do it immediately. For bigger tasks, commit to working on it for just five minutes. Often, that’s all it takes to build momentum.
2. Distractions: Your environment is either working for you or against you. Turn off notifications on your phone and computer. Use website blockers if you need to. Create a distraction-free zone for deep work.
3. Lack of clarity: Vague goals lead to vague results. Get crystal clear on what you need to accomplish each day. Write it down. Be specific.
4. Perfectionism: Done is better than perfect. Set a time limit for tasks and stick to it. You can always refine later if needed.
5. Burnout: Productivity isn’t about working 24/7. It’s about working smarter. Schedule regular breaks and time off. Your brain needs rest to perform at its best.

Remember, these roadblocks are normal. Everyone faces them. The difference is in how you handle them. Develop strategies to overcome these obstacles, and you’ll be miles ahead of the competition.

Creating a Productive Workspace

Your environment shapes your behavior. If your workspace is a cluttered mess, guess what? Your mind will be too.

Here’s how to create a space that breeds productivity:

1. Declutter: Get rid of anything that doesn’t directly contribute to your work. A clean space leads to a clean mind.
2. Ergonomics matter: Invest in a good chair and desk setup. Physical discomfort is a major distraction.
3. Lighting is crucial: Natural light is best, but if that’s not possible, use full-spectrum bulbs. Poor lighting strains your eyes and drains your energy.
4. Temperature control: Studies show that the ideal temperature for productivity is around 70-72°F (21-22°C). Too hot or too cold, and your focus suffers.
5. Add some green: Plants in your workspace can reduce stress and increase productivity. Plus, they improve air quality.
6. Create zones: If possible, have separate areas for different types of work. A deep work zone, a collaboration zone, a relaxation zone.

Your workspace should energize you. You should feel ready to conquer the day when you step into it if it doesn’t, keep tweaking until it does.

ASID Releases Comprehensive Research Study on the Impact of Design in the Workplace. (1)

Maintaining Motivation for Sustained Productivity

Motivation is like a muscle. The more you use it, the stronger it gets. But you can’t rely on motivation alone. You need systems and habits that keep you moving forward, even when you don’t feel like it.

Here’s how to build sustainable motivation:

1. Set clear, compelling goals: Know exactly what you’re working towards and why it matters. Write it down and keep it visible.
2. Break big goals into smaller milestones: Celebrate these wins along the way. Progress is motivating.
3. Use the “Don’t Break the Chain” method: Track your daily progress on key habits. Seeing that unbroken chain of success is a powerful motivator.
4. Find an accountability partner: Someone who will call you out when you’re slacking and cheer you on when you’re crushing it.
5. Visualize success: Spend a few minutes each day imagining yourself achieving your goals. Make it vivid and emotional.
6. Review your progress regularly: Weekly and monthly reviews help you stay on track and adjust as needed.
7. Reward yourself: Set up a system of rewards for hitting your targets. Make them meaningful to you.

Remember, motivation follows action, not the other way around. Often, the hardest part is just starting. Once you’re in motion, it’s easier to stay in motion.

The Role of Sleep in Productivity

Let’s get one thing straight: Skimping on sleep is not a badge of honor. It’s stupid. Your brain needs sleep to function properly. Period.

Here’s what happens when you don’t get enough sleep:

• Your ability to focus tanks
• Your decision-making skills go out the window
• Your creativity shrivels up
• Your emotional control becomes non-existent
• Your memory turns to mush

In short, you become a less effective version of yourself. And no amount of caffeine can fully compensate for that.

Aim for 7-9 hours of quality sleep per night.

Here’s how to make it happen:

1. Stick to a sleep schedule: Go to bed and wake up at the same time every day, even on weekends.
2. Create a bedtime routine: Signal to your body that it’s time to wind down. This could include reading, light stretching, or meditation.
3. Make your bedroom a sleep sanctuary: Dark, quiet, and cool. Invest in blackout curtains and a white noise machine if needed.
4. Cut off screens at least an hour before bed: The blue light messes with your circadian rhythm.
5. Watch your diet: Avoid heavy meals, caffeine, and alcohol close to bedtime.
6. Exercise regularly: But not too close to bedtime. It can interfere with falling asleep.
7. Manage stress: Use techniques like deep breathing or journaling to clear your mind before bed.

Quality sleep is a non-negotiable for peak productivity. Prioritize it like you would any other crucial business strategy.

Motivating Strategies to Be More Productive

1. Set Clear Goals:

The foundation of productivity lies in having clear, achievable goals. Break down your long-term objectives into smaller, manageable tasks.

This makes your goals more attainable and provides a roadmap for your journey. Having a sense of purpose and direction in your life helps you stay motivated and productive.

2. Prioritize Tasks:

Not all tasks are created equal. Prioritize your to-do list based on urgency and importance.

Tackling high-priority tasks first ensures you’re addressing your work’s most critical aspects. This approach prevents procrastination and helps you maintain a sense of accomplishment.

3. Create a Structured Routine:

Establishing a structured routine provides a framework for your day, reducing decision fatigue and increasing productivity.

Allocate specific activity time blocks, including work, breaks, and personal time. Consistency in your daily routine helps train your brain to focus during designated work hours.

4. Embrace Time Management Techniques:

Effective time management is a key component of being more productive.

To optimize your time, explore techniques such as the Pomodoro Technique, time blocking, or the Eisenhower Matrix. Experiment with different methods to find what works best for you and tailor your approach accordingly.

5. Minimize Distractions:

Identify and eliminate distractions in your environment. Turn off unnecessary notifications, create a dedicated workspace, and communicate boundaries with those around you.

Minimizing distractions allows you to concentrate on your tasks, increasing productivity.

6. Stay Inspired and Motivated:

Maintaining motivation is essential for long-term success. Surround yourself with sources of inspiration, whether motivational quotes, success stories, or positive affirmations. Regularly revisit your goals and celebrate small victories to keep the momentum going.

7. Take Breaks:

Contrary to common belief, taking breaks is not a sign of laziness but a strategy for maintaining focus. Short breaks during work sessions can rejuvenate your mind and prevent burnout. Use stretching, deep breathing, or a quick walk to recharge your energy.

This was a tough one for me. I believed that taking breaks would cause me to lose my focus or drive. In actuality, it gave me more energy and focus to keep doing what needed to be done.

8. Practice Mindfulness and Meditation:

Incorporate mindfulness practices and meditation into your routine to enhance focus and reduce stress. Mindfulness helps you stay present in the moment, improving your ability to concentrate on the task at hand. Even a few minutes of daily meditation can significantly impact your overall productivity.

9. Continuous Learning:

Staying engaged and curious about your work keeps motivation alive. Embrace a mindset of continuous learning and seek opportunities for professional development.

Learning new skills and acquiring knowledge boosts confidence and brings a sense of accomplishment.

10. Reflect and Adjust:

Regularly reflect on your progress and be open to adjusting your strategies. What works for one person may not work for another, so adapting your approach based on your experiences and changing circumstances is essential.

Conclusion

Now, let’s bring it all together. Productivity isn’t about working harder. It’s about working smarter. It’s about optimizing your energy, focusing on what truly matters, creating an environment that supports your goals, maintaining your motivation, and giving your brain the rest it needs to perform at its best.

Implement these strategies consistently, and I promise you’ll see a massive uptick in your productivity. But remember, change doesn’t happen overnight. It takes time to build new habits and systems. Be patient with yourself, but also be relentless in your pursuit of improvement.

You’ve got this. Now, get to work and show the world what you’re capable of.

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